Pendragon Theatre, a year-round professional theatre located in the Adirondack Mountains, is currently seeking the position of Managing Director
The Managing Director will be responsible for day-to-day management of Pendragon Theatre including fiscal accounting, fundraising, grant writing, human resource management, and community outreach. The Managing Director will support and oversee the work of the staff, permanent and temporary, to ensure the implementation of the artistic direction in a fiscally responsible manner, and to increase the presence and visibility of the theatre in the community.
Major attributes and characteristics necessary:
Excellent verbal and written communication skills, and interpersonal and relationship-building skills to effectively work with a variety of people and personalities;
Knowledge and experience with best practices in theatre management;
Excellent fiscal accounting skills and experience with fiscal management and fundraising from a variety of sources;
Excellent managerial and human resource skills;
Ability to work well under pressure, including being open to assisting in all duties that will assure the smooth operations of the theatre;
Computer literacy with Quickbooks, Word, Excel and Powerpoint;
Ethical and morally responsible individual interested in being an integral part of an arts community in a rural setting.
Maintain theatre expenditures in alignment with the budget as approved by the Board of Directors of Pendragon.
Communicate to the Board unanticipated or non-budgeted expenditures or trends.
Oversee the timely payment of bills.
Ensure that all donations, cash, bills and liens are appropriately logged and accounted for in Quickbooks.
Prepare the annual operational and capital budgets in cooperation with the Board Finance Committee.
Work with the Board Finance Committee to review monthly finances and provides a written monthly summary report to the Board.
Maintain open communication with the Board regarding line of credit and all potential fiscal liabilities.
Prepare and distribute materials and reports for monthly board meetings.
Develop and implement contract agreements with actors, directors, designers and technical staff, including interns.
Develop and implement contract agreements for all school programming (classroom, touring and other programs).
Oversee and negotiate contracts for rights and royalties for all productions throughout the year-long season.
Work with staff to identify maintenance needs of the theatre and the apartment house. Explore and contract the most fiscally responsible parties to meet the maintenance needs. Assure completion of approved projects.
Assure renters compliance with Housing Contracts.
Plans for and maintains occupancy of apartments in accordance with housing needs of theatre and revenue requirements.
Fundraising and Development Responsibilities:
Work with the Artistic Director and Board members to manage the annual cycle of development initiatives that include the annual and spring appeal, seeking foundation and corporate gifts, special events and planned giving.
Manage and keep current the patron and friend database;
Research, prioritize, cultivate, solicit, recognize and steward all donors and prospects;
In close coordination with the Artistic Director, build and sustain relationships with current, new and potential grant-giving organizations and individuals;
Maintain advertising database. Solicit and collect ads and transmit them in a manner to allow timely production of season program;
Acknowledge gifts, donations and advertisers expediently.
Maintain an accurate grants calendar and stay current on reporting timelines and deadlines.
Prepare and submit grant proposals to NYSCA, NEA, NCREDC and other appropriate granting agencies;
Research new grant and funding opportunities, staying current on opportunities for Pendragon Theatre to participate in innovative grant-funding.
Prepare and submit data and final reports as required to maintain grant eligibility.
Maintain clear and consistent communication with the artistic director and theatre staff;
Provide oversight for the day-to-day operations of the theatre, appropriately assigning duties to individuals to ensure a smooth flow of daily activities;
Plan and delegate appropriate tasks to employees and volunteers.
Plan theatre events to insure adequate personnel, including volunteers.
Work with local and regional press for best possible coverage of productions;
Prepare and distribute press releases;
Act as emissary of Pendragon to local organizations such as Chamber of Commerce and Saranac Lake Art Works as an advocate for Pendragon and for the arts in general;
Working closely with the Marketing Director to manage production of posters and other marketing materials;
Develop written, photographic, and video materials, stories, and statistics that demonstrate Pendragon’s work to funders and the community;
Develop partnerships with other theaters and schools in the Adirondack Park and the North Country that promotes joint and collaborative productions.
Human Resource Management:
Maintain a climate that attracts, keeps, and motivates a diverse staff of top quality people. Assures that, at the beginning of their employment, seasonal employees sign an agreement that delineates the theatre’s expectation of their responsibilities during the course of their employment;
Create employees’ job descriptions;
Establish an annual, or semi-annual, evaluation of employees, with a focus on goals and outcomes and their alignment with the strategic plan of the theatre;
Working with the artistic director, develop individual goals for each employee for the next year;
Educate and assist employees and volunteers, as needed, in all areas of theatre operations;
Implement at least monthly* staff meetings with all employees to elicit input, share goals and directions of theatre and plan for events and venues. Utilize delegation of responsibilities, taking into account skills of employees and needs of the theatre;
*During Summer Season, coordinate weekly production meetings with all relevant temporary and permanent staff;
Stay abreast of Federal, State and Local employee regulations and assure compliance with same.
Theatre Planning and Development:
Actively participate with the Artistic Director during play selection to provide input on fiscal feasibility and scheduling. Provide an assessment and projections for the season and calendar in terms of
Maximization of seat sales;
Meeting Pendragon’s objectives; and
Providing for artistic creativity in a fiscally responsible fashion;
Assist the Artistic Director in financial feasibility and logistics including creating contracts for the hiring of performers and artists to meet the needs of productions;
Identify new venues, including the educational initiatives already in progress, which will further and expand Pendragon Theatre’s artistic reach in Northern New York;
Actively participate in Board Meetings, planning Retreats and working with Board Sub-Committees as needed.
PREFERRED Qualifications and REQUIRED Skills:
2-5 years’ experience in a leadership position in theatre arts management, including fiscal accounting and budget development experience, nonprofit fundraising and working closely with a board of directors.
Master’s degree in theatre management preferred,
Preference given to candidates with strong fiscal management skills including expertise with Quickbooks,
Personnel management experience and familiarity with federal and New York state labor regulations,
Excellent written and oral communication skills and a history of effective collaboration that demonstrates healthy interpersonal skills.
Salary: Competitive and commensurate with experience.
Please email 1) cover letter describing your specific interests in working at Pendragon Theatre, 2) resume and 3) contact information for three current references to Kimberley Bouchard, Search Committee Chair at .
Review of applications is ongoing.